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We are committed to protecting your privacy and processing your personal data in accordance with the EU General Data Protection Regulation (GDPR). This policy explains how the information we collect about you is used and kept securely. It also explains your privacy choices when using the Open Europe website www.openeurope.org.uk as well as your right to access your information under the GDPR.
Open Europe is the controller of your personal data. Our registered address is 40 Great Smith Street, London, SW1p 3BU.
We obtain information about you when you use our website, for instance when you register to receive our daily news summaries or information about our upcoming events. We may collect the following information about you:
We may use your personal information for a number of purposes, including:
We keep your information on our systems for the time needed to carry out the relevant activities. If you are subscriber who receives mailings, we may keep your data to help us improve our work.
We may retain your personal data even after a subscriber has stopped receiving mailings to comply with legal obligations (including law enforcement requests), meet our regulatory and financial requirements, resolve disputes, maintain security, prevent fraud and abuse, or fulfil your request to “unsubscribe” from further messages from us.
We do not sell or rent your information to third parties.
We do not automatically share your information with third parties for marketing purposes. If we would like to share your information with third parties in relation to your attendance at a particular event you will be explicitly informed when booking the event and your details would only be provided on an explicit opt-in basis.
We may share your information in a strictly controlled way with certain third-party service providers (e.g. for online services including event and mailing tools, website management, commenting systems, and content sharing platforms), for the purposes of completing tasks and providing services to you on our behalf. They will have access to your information as reasonably necessary to perform these tasks on our behalf and may collect data about you when you interact with our website and social media pages. They are obligated not to disclose or use it for other purposes, and Open Europe endeavours to use service providers that are in strict compliance with the relevant data regulations. To learn more about this or opt out, please follow this link: http://www.youronlinechoices.eu/.
We may need to share your data with third parties if required to do so by law, or for the purposes of crime prevention and security, or detection.
You have a choice about whether or not you wish to receive information from us. If you do not want to receive direct marketing communications from us about our work and our events programme then you can select your choices by ticking the relevant boxes situated on the form on which we collect your information, or by opting out by using the ‘unsubscribe’ link within any communications we send you.
If you are connected to us with a non-business email address we will not contact you for marketing purposes by email, phone or text message unless you have given your prior consent. If you have a business email address, Open Europe will continue to send you details of our events, publications and news on the basis of having a legitimate interest in highlighting our work. You may at any point opt out of receiving these emails within any communications we send you.
You can contact us to change your marketing preferences by emailing email@example.com.
You have the right to ask to see any personal information that we hold about you. Such requests are called subject access requests. If you would like to make a subject access request, please contact firstname.lastname@example.org. You will also need to provide two forms of identification, for example, driving license, utility bill or passport and, if appropriate, any particulars about the source or location of the information you are requesting.
If you want to update or delete your information, please contact us at the same email address, or write to us at Open Europe, 40 Great Smith Street, London, SW1P 3BU.
In the event we transfer your information outside of the EU, we will take steps to ensure that appropriate security measures are taken with the aim of ensuring that your privacy rights continue to be protected as outlined in this policy.
If you use our services while you are outside the EU, your information may be transferred outside the EU in order to provide you with those services.
We are concerned about protecting the privacy of children and young people aged under 18. If you are aged under 18‚ please obtain your parent/guardian’s permission beforehand whenever you provide us with personal information.