Privacy Policy

Open Europe’s commitment to privacy

We are committed to protecting your privacy and processing your personal data in accordance with the EU General Data Protection Regulation (GDPR). This policy explains how the information we collect about you is used and kept securely. It also explains your privacy choices when using the Open Europe website www.openeurope.org.uk as well as your right to access your information under the GDPR.

Who is responsible for processing you data?

Open Europe is the controller of your personal data. Our registered address is 7 Tufton Street, London, SW1P 3QN.

The information we collect about you

We obtain information about you when you use our website, for instance when you register to receive our daily news summaries or information about our upcoming events. We may collect the following information about you:

  1. Your title, name, position, organisation, address and email address
  2. Information about your browser and machine, your rough geographical location and the time spent on our website
  3. Your IP address (a unique identifier that computers and devices use to identify and communicate with each other), which is automatically recognised by the web server

How do we use your information?

We may use your personal information for a number of purposes, including:

  1. To deal with your requests and enquiries
  2. To contact you for reasons related to your enquiry
  3. To notify you about news from Open Europe
  4. To use your IP address to monitor traffic and gather browsing behaviours of visitors to our websites.
  5. To create meaningful, actionable analysis that will help us to understand how Open Europe is being talked about and to react accordingly. Your personal information will not be used for marketing purposes or any other services unless you have specifically agreed to let us contact you for these purposes.

We keep your information on our systems for the time needed to carry out the relevant activities. If you are subscriber who receives mailings, we may keep your data to help us improve our work.

We may retain your personal data even after a subscriber has stopped receiving mailings to comply with legal obligations (including law enforcement requests), meet our regulatory and financial requirements, resolve disputes, maintain security, prevent fraud and abuse, or fulfil your request to “unsubscribe” from further messages from us.

Who has access to your information?

We do not sell or rent your information to third parties.

We do not automatically share your information with third parties for marketing purposes. If we would like to share your information with third parties in relation to your attendance at a particular event you will be explicitly informed when booking the event and your details would only be provided on an explicit opt-in basis.

We may share your information in a strictly controlled way to certain service providers (e.g. for online services including event and mailing tools, or website management), for the purposes of completing tasks and providing services to you on our behalf.  They will have access to your information as reasonably necessary to perform these tasks on our behalf and are obligated not to disclose or use it for other purposes.

We may need to share your data with third parties if required to do so by law, or for the purposes of crime prevention and security, or detection.

Your choices

You have a choice about whether or not you wish to receive information from us. If you do not want to receive direct marketing communications from us about our work and our events programme then you can select your choices by ticking the relevant boxes situated on the form on which we collect your information, or by opting out by using the ‘unsubscribe’ link within any communications we send you.

If you are connected to us with a non-business email address we will not contact you for marketing purposes by email, phone or text message unless you have given your prior consent. If you have a business email address, Open Europe will continue to send you details of our events, publications and news on the basis of having a legitimate interest in highlighting our work. You may at any point opt out of receiving these emails within any communications we send you.

You can contact us to change your marketing preferences by emailing info@openeurope.org.uk.

How can you access and update your information?

You have the right to ask to see any personal information that we hold about you. Such requests are called subject access requests. If you would like to make a subject access request, please contact info@openeurope.org.uk. You will also need to provide two forms of identification, for example, driving license, utility bill or passport and, if appropriate, any particulars about the source or location of the information you are requesting.

If you want to update or delete your information, please contact us at the same email address, or write to us at Open Europe, 7 Tufton Street, London, SW1P 3QN.

Do we transfer your data abroad?

In the event we transfer your information outside of the EU, we will take steps to ensure that appropriate security measures are taken with the aim of ensuring that your privacy rights continue to be protected as outlined in this policy.

If you use our services while you are outside the EU, your information may be transferred outside the EU in order to provide you with those services.

People aged under 18

We are concerned about protecting the privacy of children and young people aged under 18. If you are aged under 18‚ please obtain your parent/guardian’s permission beforehand whenever you provide us with personal information.

Privacy Policy updates

We regularly review our Privacy Policy and updates will appear on this page when necessary. This Privacy Policy was last updated on 17 April 2018.

We use cookies. Accept | Cookies Policy